Time Trials turns everyday time tracking into clean, payroll-ready records. Your team clocks in and out with one click from anywhere in Racing Snail, lunch is deducted automatically, and every pay period is created, approved, and locked for you — with estimated gross pay at a glance and paid time off the whole team can see. No spreadsheets. No highlighter. No surprises after the numbers go to payroll.
Most agencies still track hours in a spreadsheet, then chase down corrections, then hope nobody edits a number after it’s been sent to payroll. Time Trials replaces all of that with one screen your team already understands — modeled on Racing Snail’s Payout Records. Clocking in takes one click from anywhere in the app, lunch comes out on its own, and the current pay period sits right at the top with live totals through today. Once you approve a period, the numbers are locked. That’s the difference between a report you glance at and numbers you can trust.
Tracking time should be the easiest part of the day. Time Trials makes clocking in, taking lunch, and requesting time off effortless — so the record fills itself in.
Starting and stopping the clock is a single button, pinned to the top of the Racing Snail toolbar with a live status right beside it — so wherever someone is in the app, they can see at a glance whether they're on the clock and start or stop with one click. No page to navigate to, nothing to hunt for. Clocking in is the easiest thing your team does all day.
Set a lunch deduction once and Time Trials takes the break out automatically, so nobody has to clock out and back in for lunch. You choose the duration. This was the single most-requested improvement from the first version of Time Trials: agencies told us they didn't want their teams tripped up by forgetting to clock out for a break — now they don't have to.
Paid time off works as a real request flow in a dedicated Time Off tab. Team members see their balances by bucket (PTO, sick, and any others you set up) and submit requests; approvers get alerts and approve or deny with a note; approved time off flows into the tracker and reports automatically, with an audit trail of who approved what. Balances stay simple — you set each person's bank (say, 120 hours on January 1) and requests draw it down — so "how much time off do I have left?" is answered without digging through email.Paid time off works as a real request flow in a dedicated Time Off tab. Team members see their balances by bucket (PTO, sick, and any others you set up) and submit requests; approvers get alerts and approve or deny with a note; approved time off flows into the tracker and reports automatically, with an audit trail of who approved what. Balances stay simple — you set each person's bank (say, 120 hours on January 1) and requests draw it down — so "how much time off do I have left?" is answered without digging through email.
When the period ends, the numbers are clean, locked, and kept — ready for whatever payroll system you run.
Set your pay schedule once — monthly, twice a month (say the 1st and the 15th), or every two weeks — and Time Trials creates a record for every pay period automatically from then on. Nothing to run, nothing to create by hand. The current period is always right at the top with live totals through today.
Review a period and approve it — one team member at a time, or the whole team at once — with anything that needs a second look (a missed clock-out, a still-pending time-off request) flagged before you sign off. Approving locks those hours and PTO so nothing changes after it's gone to payroll, and every approval is stamped with who made it. The record is complete once everyone in it is approved, and you can approve as soon as the period's ready — even a day or two early.Review a period and approve it — one team member at a time, or the whole team at once — with anything that needs a second look (a missed clock-out, a still-pending time-off request) flagged before you sign off. Approving locks those hours and PTO so nothing changes after it's gone to payroll, and every approval is stamped with who made it. The record is complete once everyone in it is approved, and you can approve as soon as the period's ready — even a day or two early.
Every period shows an estimated gross pay total per team member, calculated from the hourly wage on file. It's clearly flagged as an approximation — rounding, missed clock-outs, and retroactive time off can all move the final figure — and it's there for planning and insight, before taxes and withholding. Your payroll system stays the system of record.
The Time Trials Records screen keeps every period in one place: the current period on top with live totals, anything awaiting approval next, and a full, permanent history of approved periods below. Each period is a card showing its dates, total hours, and estimated gross pay — and any card opens into its complete report: summary stat cards (total hours, estimated gross pay, PTO, missing clock-outs) above a per-person breakdown of hours, rate, and estimated gross pay. It's a look-back-anytime record of exactly what was tracked and approved, with nothing to archive or reconstruct.The Time Trials Records screen keeps every period in one place: the current period on top with live totals, anything awaiting approval next, and a full, permanent history of approved periods below. Each period is a card showing its dates, total hours, and estimated gross pay — and any card opens into its complete report: summary stat cards (total hours, estimated gross pay, PTO, missing clock-outs) above a per-person breakdown of hours, rate, and estimated gross pay. It's a look-back-anytime record of exactly what was tracked and approved, with nothing to archive or reconstruct.
Pay periods are for running payroll. The free-form report is for everything else: pick any date range and see hours across it, unlocked and unrestricted, whenever you want.
Hours become an option in Vital Stats reporting, so you can line up hours worked against production and activities and see effort against results per team member. Hours only — no rates, no pay data — so it's safe for the wider team that already lives in Vital Stats.
Four steps from “hours tracked” to “numbers you can trust.”
Choose monthly, twice a month, or every two weeks in a one-time setup screen. Set your work-week and your automatic lunch deduction here too.
Clocking in and out is one click from a button pinned to the top of the Racing Snail toolbar, so there's no page to find. Lunch is deducted automatically, and time-off requests flow in as people submit them. Corrections are made at the source, so the record stays clean.
When the period ends (or a day or two early), approve it in one action. That locks the hours and PTO inside the date range.
Approved totals — including estimated gross pay per person — are ready for whatever payroll system you run, and every period is kept as a permanent record. The same hours show up in Vital Stats for coaching.
BEST FOR
Agencies still tracking hours by hand
Spreadsheets, highlighters, and hope
Key Features
BEST FOR
Agencies that want hours they can trust
Payroll-ready hours, built into Racing Snail
Key Features
No. The clock button is a quick-access option pinned to the top of the Racing Snail toolbar, so it’s visible everywhere in the app. One click starts the clock, another click stops it.
You can set an automatic lunch deduction with a duration you choose, so the break comes out on its own and nobody has to remember to clock out and back in.
No. Time Trials tracks and locks hours and shows an estimated gross pay total for planning. Your payroll system stays the system of record — Time Trials just makes the hours you send it clean and trustworthy.
It’s an estimate calculated from the hourly wage on file, before taxes and withholding — and it’s flagged as an approximation, since rounding, missed clock-outs, and retroactive time off can move the final figure. It’s for planning and insight, not a payroll ledger.
Monthly, twice a month (for example the 1st and the 15th), or every two weeks. You set it once and Time Trials generates every period from then on.
Yes. Every period is kept permanently. A history view lists all your past periods, and each one opens to a full summary-plus-detail record you can reference anytime.
Yes. The flexible report stays — pick any range and see hours across it, unlocked, anytime. Pay periods are for payroll; the report is for everything else.
Fix the entry at its source (with a note on the day it concerns) before the period is approved, and the period updates. Once you approve, the period is locked.
You set each person’s balance (for example, 120 hours on January 1) and time-off requests draw it down. Simple and fully in your control.
Approval rights are set by role permission — you decide which roles (for example executive or administrator) can approve — using the same role system as the rest of Racing Snail.
See how Time Trials turns tracked time into payroll-ready numbers your whole agency can trust.
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